5 Best Apps for Scanning Documents and Texts

Nowadays, we do practically everything on our cell phones and scanning documents is part of that. Now, with the help of some apps for scanning documents and texts, you can do it in a few seconds.

Whether it's to send a signed contract, organize your studies, save an important receipt or just avoid the accumulation of papers, having a good scanning app makes all the difference.

Today, to help you choose the best platform for your needs, we have prepared a list of the 5 best apps for scanning documents and texts.

The Importance of Document Digitization in the Modern World

With the need for organization and efficiency constantly on the rise, document digitization has emerged as a practical and highly effective solution, not only facilitating file management, but also significantly improving productivity and accessibility to information.

Benefits of digitalization for personal organization

Digitizing documents offers many benefits for personal organization:

• Reduce the physical space needed to store documents;
• Facilitate information search and retrieval;
• Increase security against loss or damage to physical documents.

For professionals and companies

For professionals and companies, digitizing documents offers significant advantages:

• Improved organization of documents and processes;
• Reduced costs associated with physical storage;
• Possibility of sharing and collaborating on documents more efficiently.

Adobe Scan: Professional Scanning for Everyone

O Adobe Scan, available for Android e iOSis an excellent tool for scanning documents and texts with professional precision.

This app uses optical character recognition (OCR) technology to convert text images into editable documents.

Main features

• Optical Character Recognition (OCR): Converts images into editable text.
• High-quality scanning: Produces clear, legible documents.
• Export in various formats: Allows you to save documents in PDF, JPEG and other formats.

Exclusive Adobe Scan features

One of the remarkable features of Adobe Scan is the ability to automatically detect text and improve the quality of the scanned image. In addition, integration with Acrobat Reader allows annotations and markups to be made on scanned documents.

Best use for this application

O Adobe Scan is ideal for professionals who need to digitize documents with high quality and for students and researchers who want to convert printed texts into editable formats.

Microsoft Office Lens: Seamless Integration with the Microsoft Ecosystem

O Office Lens, available for Android e iOSis an ideal solution for scanning and organizing documents, with the ability to integrate seamlessly with other Microsoft products, facilitating digital document management.

Main features

• Document scanning with text recognition (OCR)
• Integration with OneNote, PowerPoint and other Microsoft products
• Ability to save and share documents in different formats

Exclusive Office Lens features

One of the most outstanding features of Office Lens is its ability to text recognition (OCR)This allows users to edit and search within scanned documents.

In addition, integration with OneNote and PowerPoint makes the process of organizing and presenting content much more efficient.

Best use for this application

O Office Lens is ideal for students, professionals and anyone who needs to scan and organize documents efficiently.

Its integration with Microsoft makes it a natural choice for those already familiar with products such as Word and PowerPoint.

Resource	Description	Benefits
OCR	Text recognition in scanned documents	Allows editing and searching within documents
OneNote integration	Save documents directly to OneNote	Efficient organization of notes and documents
Compatibility with PowerPoint	Importing scanned content for presentations	Facilitates the creation of presentations

CamScanner: Versatility and Advanced Features

O CamScanner, available for Android e iOS, stands out among the many scanning applications for its versatility. With a wide range of features, it has become an essential tool for anyone who needs to scan documents efficiently.

Main features

• High quality scanning with automatic brightness and contrast adjustments.
• Text recognition (OCR) to convert images into editable text.
• Export options to various formats, including PDF and Word.
• Cloud storage for easy access and sharing.

Unique CamScanner features

One of the most notable features of CamScanner is its text recognition capability, which allows users to edit and share the content of scanned documents.

Best use for this application

CamScanner is ideal for professionals who need to scan and share documents frequently, as well as being useful for students who want to scan notes and long texts.

Google Drive: Integrated Solution for Users of the Google Ecosystem

O Google Drive, available for Android e iOS is a widely used tool for storing files in the cloud, offering an integrated solution for Google users.

Main features

• Digitalization of documents: Google Drive allows users to scan documents and images quickly and easily.
• Cloud storage: It offers secure and scalable storage for scanned files.
• Automatic synchronization: Scanned files are automatically synchronized on all devices connected to the Google Drive account.

Exclusive Google Drive features

O Google Drive offers several unique features that make it a versatile and powerful tool for managing cloud files.

Some of these features include: the ability to scan documents and images, secure and scalable storage, and automatic synchronization on all connected devices.

Best use for this application

O Google Drive is ideal for users looking for an integrated solution for cloud file storage and document scanning and useful for those who need to manage large quantities of files and documents.

Evernote Scannable: Organization and Productivity in One App

Evernote Scannable, available iOSis the secret to efficient document management. This application allows you to scan documents and organize them in a practical way, integrating with Evernote.

Main features

• Advanced text recognition (OCR)
• Automatic document organization
• Integration with Evernote

Exclusive features

O Evernote Scannable offers unique features, such as the ability to scan receipts, business cards and notes, and integrate them directly into Evernote, which makes organizing and searching easier.

Best use for this application

This app is ideal for those who need to scan and organize documents efficiently, especially those already integrated into the Evernote ecosystem, and is perfect for professionals who want to keep their documents organized and accessible.

Criteria for Choosing the Best Apps for Scanning Documents and Texts

To ensure you get the best experience, it's important to consider a few criteria when choosing a scanning app. Choosing the right app can have a direct impact on the efficiency and quality of your work or study.

• Device compatibilityMake sure the app you choose works well on your smartphone or tablet, regardless of the operating system (iOS or Android).
• Ease of use and interfaceA practical, easy-to-navigate design can save time and reduce potential frustration. Look for apps that offer a fluid user experience.
• Free vs. paid resourcesSome apps offer basic functionalities for free, but charge for advanced features. Consider your needs and choose an app that offers the best value.

Security and Privacy in Apps for Scanning Documents and Texts

Ensuring safety and privacy document digitization is extremely important in today's digital world. With the constant reliance on scanning technologies, it is essential to understand how to protect scanned documents.

Protecting Scanned Documents

Document scanning platforms generally employ several layers of security to protect the files that are scanned, including cryptography during data transfer and storage.

In addition, many applications offer two-factor authentication and access control to ensure that only authorized users can view or edit the documents.

Best Practices for Security

To ensure the security of scanned files, it is recommended to follow some best practices, including:

• Use strong, unique passwords for applications and storage accounts.
• Keep software and applications up to date to protect against known vulnerabilities.
• Make regular backups of scanned documents.

LGPD compliance

A General Data Protection Law (LGPD) in Brazil establishes strict guidelines for the processing of personal data.

Digitization platforms must be compatible with these regulations, ensuring that data is collected, stored and processed in accordance with the law.

It's important to choose apps that are transparent about their data processing practices and that offer users data control options.

Security Appeal	Description	Benefits
Cryptography	Protects data during transfer and storage.	Guarantees the confidentiality of documents.
Two-Factor Authentication	Adds an extra layer of security to access.	Reduces the risk of unauthorized access.
Access Control	You can define who can view or edit the documents.	Protects the privacy and data integrity.

Specific Use Cases for Different Types of Documents

Document Type	Recommended App	Main Resource
Official Documents	Adobe Scan	High image quality
Receipts and Invoices	CamScanner	Advanced OCR
Books and Long Texts	Google Drive	Multiple Page Organization
Business cards	CamScanner	Extracting Contact Information

Conclusion

Document digitization is a growing necessity in the modern world, offering significant benefits for personal and professional organization.

Here, we explore how Apps for Scanning Documents and Texts can transform the way we handle our files.

The five apps that were highlighted - Adobe Scan, Microsoft Office Lens, CamScanner, Google Drive and Evernote Scannable - offer valuable features for different needs, from scanning official documents to organizing notes and receipts.

Adopting these tools can significantly improve your productivity and organization.